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Assistant to Senior Administrators

Location:Portland, ME
Employment Type:Full Time

The Assistant to Senior Administrators provides administrative support to the Chief Financial Officer and the Finance Department. The position requires a positive attitude and the ability to work appropriately with confidential information.


-Scheduling appointments and meetings using Outlook.
-Provides administrative and secretarial support.
-Prepare daily deposit and credit card processing including weekly settlement reporting and entering/uploading of electronic file
-Ensure timesheets are completed biweekly for assigned staff and summary summited to payroll timely for processing
-Assist in tracking reporting deadlines and their completion; as well as, monitoring for expiration dates
-Prepares and distributes various information; memo's, formal correspondence, professional communication and confidential reporting.
-Prepares agency meeting information and ensures meeting minutes and pertinent information is timely prepared and distributed for Program Review Meetings, Finance Audit Committee Meetings and other business agendas and relevant materials as required.
-Coordinates scheduling and travel plans for Finance
-Coordinates special projects as assigned by the CFO
-Participate in various audits
-Maintains confidentiality regarding all business related matters. 


College degree preferred. HS diploma required. Applicant must have a working mastery of Microsoft Outlook and Word and a working knowledge of Microsoft Excel. Applicant must have excellent verbal and written communication skills, be flexible and have strong interpersonal skills.

Spurwink is an equal opportunity employer.

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